Sending around 1000 emails at a time - options?

logistopath

logistopath

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An organization that I'm associated with made this request to me. They send newsletters once in a couple of weeks, to the members of their organization. Notices about AGMs, conferences, etc are also sent this way. The recipients count is around 800 right now. Might increase to around 1000 within the next couple of years. They have their own website, and an email id with this domain through which they send the mails
The issue is, right now, they are able to send mails only in multiple batches over a couple of days due to limitations in bulk emailing. They want a free solution to this issue. They should be able to send mail to all the recipients in one shot, and the mail should origin from their custom email id only (from address should show as info@ xxxxxxxxxxxx. com only)
What are my options?
 
Sending the emails is the easy part. Run a script to use Google SMTP servers, and send 800 or 1000, using a free Gmail account. Bigger question is about those emails not landing in spam or junk of the recipients, or even outright blocked by the recipient's email processing service. And also, once Google notice they block outgoing emails from the account, so now you need to create a new one. So also test the solution with a few email processors like AWS, Outlook, Gmail etc.
 
sendgrid.com

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There should be similar services in India too.

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Better option will be to use social media than direct emails there days.
Difficult to get removed from spam block lists.
 
kiran6680 said:
Sending the emails is the easy part. Run a script to use Google SMTP servers, and send 800 or 1000, using a free Gmail account. Bigger question is about those emails not landing in spam or junk of the recipients, or even outright blocked by the recipient's email processing service. And also, once Google notice they block outgoing emails from the account, so now you need to create a new one. So also test the solution with a few email processors like AWS, Outlook, Gmail etc.
Click to expand...
Unfortunately, I'm not a technically qualified person, and I have absolutely no idea about running scripts. As you said, I do not want the mails to end up as junk, or being blocked.
Are there any paid options available, for such low volumes of mailing?
I came across Amazon SES which supposedly provides up to 62000 mails for free each month. Is there any way I can make use of it? Any links to understand the Amazon ecosystem?
TEUser2K1 said:
sendgrid.com

Guide to Bulk Email: What It Is & How to Send It - SendGrid

Everything you need to know about sending mass emails and email blasts to hundreds, thousands, and even millions of recipients.
sendgrid.com sendgrid.com

There should be similar services in India too.

Better option will be to use social media than direct emails there days.
Difficult to get removed from spam block lists.
Click to expand...
Yeah.. looking for something like that.
These mails are being sent to members of the organization, and they are not spam or promotional junk. Social media for communication is out of question.
 
This is way which I did this for implementing a one way mailing list for announcements at an NGO initiative:
1) Created a google group
2) Added users' email addresses directly to the group(limitation of being able to add only 20 email addresses at one time)
OR
2) Invited users to join the group
3) Since this was a one way mailing list for announcements disabled the user's ability to post a reply to the group on the web.

This is a free way to do this.
OR
There are other paid mailing list management services like MailChimp, SendInBlue etc

Also I encountered a 100 email daily quota limit for a free gmail account when using a script to send emails.
 
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You can do it with small PHP or any other script will do your work.
You can hire any freelancer for this.
Recipients are from the same organization so chances are less becoming spam.
 
Try Mailchimp as stated above, it will take around half an hour to setup everything by following there instructions, once done you can use it freely. but first try few emails on your own ID's to see where they land
 
abmr2d2 said:
This is way which I did this for implementing a one way mailing list for announcements at an NGO initiative:
1) Created a google group
2) Added users' email addresses directly to the group(limitation of being able to add only 20 email addresses at one time)
OR
2) Invited users to join the group
3) Since this was a one way mailing list for announcements disabled the user's ability to post a reply to the group on the web.

This is a free way to do this.
OR
There are other paid mailing list management services like MailChimp, SendInBlue etc

Also I encountered a 100 email daily quota limit for a free gmail account when using a script to send emails.
Click to expand...
Google groups seems to be an interesting alternative. Will explore it.
kartikoli said:
Try Mailchimp as stated above, it will take around half an hour to setup everything by following there instructions, once done you can use it freely. but first try few emails on your own ID's to see where they land
Click to expand...
Mailchimp has a limit of 500 contacts in the free tier, which has already been exceeded.
nRiTeCh said:
My ex-org used a paid but cheap service but you need a free one so wont name it!
Click to expand...
As of now looking only for free options. I'm not sure if the organization is willing to pay for this service. How cheap are we talking?
 
logistopath said:
Google groups seems to be an interesting alternative. Will explore it.

Mailchimp has a limit of 500 contacts in the free tier, which has already been exceeded.

As of now looking only for free options. I'm not sure if the organization is willing to pay for this service. How cheap are we talking?
Click to expand...
The Google groups mailing list had grown to around 1100 users over time the last time I checked, just for your reference.
 
Not completely free, but you can use MXRoute via any of their resellers, should cost about 12 USD per year. They have a great outbound email delivery infrastructure so your emails won't land in spam.

They have a limit of 300 emails per hour per account so you will need to work around this by using multiple accounts to scheduling across hours.
 
techforca said:
They have a limit of 300 emails per hour per account so you will need to work around this by using multiple accounts to scheduling across hours.
Click to expand...
Thank you. However, this limitation is not very different from what restrictions they are facing right now.
 
Please try using Amazon SES. It's the only recommended way to send bulk emails if you are not using any third party email service (like mailgun or mailchimp). It is a bit more technical and requires setup on your part but it is also pretty straightforward and you can find tutorials for it online.
 
smnrock said:
mailgun don't suit your needs?
Click to expand...
Looking for a free option. Thank you.

hashedout said:
Please try using Amazon SES. It's the only recommended way to send bulk emails if you are not using any third party email service (like mailgun or mailchimp). It is a bit more technical and requires setup on your part but it is also pretty straightforward and you can find tutorials for it online.
Click to expand...
Yeah.. This is on top of my options to explore.

6pack said:
www.hubspot.com

Streamline Your Entire Business with a Free CRM | HubSpot

HubSpot’s free CRM powers your customer support, sales, and marketing with easy-to-use features like live chat, meeting scheduling, and email tracking.
www.hubspot.com www.hubspot.com

CRM software? This is free and has a million contacts limit.
Click to expand...
Thank you. The free tier shows 2000 email sends per month as a limit, which is good enough. I'll explore this further.

So far, based on the suggestions above, these are the options I will have to assess:
1. Google groups mailing list
2. Amazon SES
3. Hubspot CRM
 
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